Best Resume Keywords to Use for Applicant Tracking Systems (ATS)

Resume Keywords

Creating a strong resume today isn’t just about listing experience — it’s also about making sure your application can be read and recognized by an Applicant Tracking System (ATS). Many employers use ATS software to scan resumes for relevant keywords before a hiring manager ever sees them. That means the right wording can significantly improve your chances of landing an interview.

Here’s how to choose the best resume keywords and optimize your application for ATS success.

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What Is an Applicant Tracking System (ATS)?

An Applicant Tracking System is software employers use to manage applications and filter candidates based on qualifications. Instead of reviewing every resume manually, hiring teams rely on ATS tools to identify candidates whose resumes match the job description.

ATS software scans for:

• Job titles and relevant skills

• Industry keywords

• Certifications and tools

• Experience related to the role

If your resume doesn’t include the right keywords, it may never move forward — even if you’re qualified.

Why Resume Keywords Matter

Keywords help your resume align with what employers are searching for. When your wording matches the job posting, ATS systems are more likely to rank your application higher.

Benefits of using strong resume keywords:

• Increased visibility in ATS searches

• Better alignment with job descriptions

• Higher chances of reaching hiring managers

Strategic wording makes your resume both machine-friendly and recruiter-friendly.

Top Resume Keywords Employers Look For

While keywords vary by industry, many employers look for skills that demonstrate reliability, collaboration, and results.

Professional Skills Keywords

• Project Coordination

• Customer Service

• Administrative Support

• Inventory Management

• Quality Control

• Production Support

• Data Entry

• Scheduling

Soft Skills Keywords

• Communication

• Problem Solving

• Team Collaboration

• Time Management

• Adaptability

Technical & Industry Keywords

Include tools, systems, or equipment relevant to your field:

• Microsoft Excel

• ERP Systems

• Forklift Operation

• CNC Machining

• Payroll Processing

Always tailor keywords to the specific role you’re applying for.

How to Find the Right Resume Keywords

The best keywords often come directly from the job description.

Look for:

• Repeated phrases or required skills

• Software or certifications listed

• Industry terminology

For example, if a posting mentions “inventory tracking” or “production efficiency,” consider incorporating those exact phrases — if they accurately reflect your experience.

Where to Place Keywords on Your Resume

Adding keywords naturally throughout your resume improves ATS compatibility.

Best placement areas include:

• Professional summary

• Skills section

• Work experience bullet points

• Certifications or technical skills sections

Avoid keyword stuffing — your resume should still read naturally to human reviewers.

Common ATS Resume Mistakes to Avoid

Even strong candidates can struggle with ATS systems if formatting or wording isn’t optimized.

Avoid:

• Using graphics or images instead of text

• Overly creative fonts or layouts

• Listing responsibilities without measurable results

• Using vague phrases instead of industry terminology

A clean, organized resume format helps both software and recruiters understand your qualifications quickly.

How Staffing Agencies Help Optimize Your Resume

Working with a staffing partner can help job seekers refine their resumes for ATS success.

Recruiters often provide insights into:

• Which keywords employers prioritize

• How to tailor your resume for specific roles

• Industry trends shaping hiring decisions

Having professional guidance can make your resume more competitive in today’s digital hiring landscape.

Resume Final Thoughts

A well-written resume combined with smart keyword strategy can significantly improve your chances of passing through an Applicant Tracking System. By aligning your skills with job descriptions and using clear, relevant language, you can position yourself for better visibility and stronger opportunities.

Remember — your resume should speak to both technology and people. Finding that balance is the key to standing out.

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